| Support of any set of languages for all customer interfaces and communication |
| Process based user roles and application philosophy |
| Centralised registry of all customers data |
| Registry of all used services by your customers (both short-term and long-term) |
| CRM and tasks management linked to records |
| Complete management of all revenues and billing fulfilling your local legal requirements |
| Real-time reports, including automated exports |
| Support for multiple legal entities |
| Support for multiple locations |
| Online space for a community |
| Products lists supporting any kind of product |
| Tariffs (coworking membership, workspace or office rentals) |
| Custom cancellation policies for each service |
| Long term service (billed periodicly) |
| Single billed services (billed once) |
| Customization of supported additional services (incl. conditions under which the services can be ordered) |
| Mandatory services added automatically |
| Rules for setting mandatory/unallowed combinations (eg. virtual membership and some long-term services) |
| Managing customers with 24/7 access (allowing extended range of calendars etc.) |
| Daily, weekly and monthly calendars of all spaces/locations |
| Booking tool for both members and customers |
| Additional services form |
| Sending offer PDF and online authorisation |
| Collection of deposit payment (custom %) |
| Login for customers to manage their bookings |
| Different room setups including extra fees for setups |
| Repeated and multi-day reservations |
| Automatic sending of feedback forms |
| Space utilization report |
| Notifications about waiting confirmations, offers and other tasks |
| Image gallery for spaces |
| WIFI vouchers for visitors (when using UniFi hotspots) |
| Extar fees for late, ASAP booking, cleaning etc. |
| Generating PDF contracts incl. online signature |
| Automated sending updates of contracts |
| Managing offline and online welcome sessions |
| Management of custom list of consents (contract checkboxes) |
| Billing of day passes |
| Managing shared office plans and fixed workplaces |
| Support of custom lists of additional services for each tariff |
| Personalised welcome email |
| Custom terms of use or data privacy documents and consents texts |
| Contracts renewal with notifications |
| Public intake form to sell plans online |
| Securing special plans/groups with secret codes |
| Possible manual verification of new members |
| Form to fill in personal profile and project details |
| Customizable questions and fields of the company/contact profiles |
| Community online space for members |
| Changing of membership and cancellation |
| Sending mass emails and announcements |
| List of community events and subscription form |
| Event ticket selling microsite |
| Member presentation management (wall cards) |
| Online members wall |
| Notifications for members to update old or incomplete profiles |
| Custom pages and menu entries |
| Regular feedback forms |
| Job offers feed (moderated) |
| Browse community to search profiles of other members |
| List of profiles of custom community groups members (mentors etc.) |
| Grouping contacts to groups of interests (eg. mentors) |
| Form to join group of interest (w. customizable fields) |
| Messaging between members (without exposing private contacts) |
| Sending invitation to connect two or more members together |
| Report of birthdays and membership anniversaries |
| Recording community engagement on contact profile |
| Quick receipt (items paid on the desk) |
| Launch invoice manually for an order |
| Bulk billing (generate invoices for all uninvoiced orders) |
| Support for different VAT rates |
| Support for reverse charge VAT rates ( for region of EU)
|
| Displaying secondary currency on the invoice |
| Export of accounting data (invoices and invoice items) for your accounting system |
| Correction receipts and credit receipts |
| Deposit invoices |
| Ability to keep some deposit categories outside standard revenues reporting |
| Custom accounting codes for each service |
| Automated grouping of orders into one invoice |
| Hiding suborders into one invoice items |
| Pre-paying more periods of long-term service together |
| Correction of invoices with receipts and credit notes |
| Locking of accounting documents (invoices, receipts) to prevent changes |
| Services can be marked to be billed in external software (invoice is not sent from Huble) |
| Support for tax deductions (decreasing payable value of invoice) |
| Multiple accounting documents number series |
| Support for Factura de Locacao ( for region of Brazil)
|
| Manual recording of payments (cash, card machine etc.) |
| Cancelling payments and using - credits for future invoices |
| Customizable payment methods list |
| Automated sending of payment receipts (after receiving of payment) |
| Automated pairing of payments with invoices |
| Payment with Boleto (auto-paired) ( for region of Brazil)
|
| QR code payment ( for region of Czechia)
|
| Swiss QR code payment ( for region of Switzerland)
|
| Setting custom task for user/team depending on action (order created, change of status etc.) |
| Notes for all main records (companies, contacts, invoices, orders, spreadsheet rows) |
| Ability to convert note to a task releated to user/team |
| List of tasks assigned to current user |
| Adding attachments to contacts and other objects |
| Recording meeting, call or another activity on contact profile |
| Regular import of printer usage (prints) and billing of the services |
| Presence control based on WIFI data (UniFi, Meraki) |
| Guests registration form before connecting to WIFI |
| Integration of local payment gate for immediate payments (card) and direct debit |
| Synchronisation of data to Impact Hub Global community app |
| Synchronisation of list of members to MailChimp (including segmentation) |
| App to order+deliver meals and tablet interface for the kitchen/bar service |
| Synchronisation of members and customers data to HubSpot |
| API to access community data and perform actions of contacts (booking, change membership) |
| Export of meeting rooms events to Google Calendars |
| Automated/manual import of access card/keys data (to calculate presence of customers) |
| Tablet app for displaying info about a room/space |
| Guest and event participant check-in tablet app |
| Synchronisation of members and customers data to RD Station |
| Synchronisation with SalesForce (completely custom) |
| Generation and emission of NFSe ( for region of Brazil)
|
| Generating valid e-invoices via software Alegra ( for region of Colombia)
|
| Generating valid e-invoices via software Moloni ( for region of Portugal)
|
Huble