Support of any set of languages for all customer interfaces and communication |
Process based user roles and application philosophy |
Centralised registry of all customers data |
Registry of all used services by your customers (both short-term and long-term) |
CRM and tasks management linked to records |
Complete management of all revenues and billing fulfilling your local legal requirements |
Real-time reports, including automated exports |
Support for multiple legal entities |
Support for multiple locations |
Online space for a community |
Products lists supporting any kind of product |
Tariffs (coworking membership, workspace or office rentals) |
Custom cancellation policies for each service |
Long term service (billed periodicly) |
Single billed services (billed once) |
Customization of supported additional services (incl. conditions under which the services can be ordered) |
Mandatory services added automatically |
Rules for setting mandatory/unallowed combinations (eg. virtual membership and some long-term services) |
Managing customers with 24/7 access (allowing extended range of calendars etc.) |
Daily, weekly and monthly calendars of all spaces/locations |
Booking tool for both members and customers |
Additional services form |
Sending offer PDF and online authorisation |
Collection of deposit payment (custom %) |
Login for customers to manage their bookings |
Different room setups including extra fees for setups |
Repeated and multi-day reservations |
Automatic sending of feedback forms |
Space utilization report |
Notifications about waiting confirmations, offers and other tasks |
Image gallery for spaces |
WIFI vouchers for visitors (when using UniFi hotspots) |
Extar fees for late, ASAP booking, cleaning etc. |
Generating PDF contracts incl. online signature |
Automated sending updates of contracts |
Managing offline and online welcome sessions |
Management of custom list of consents (contract checkboxes) |
Billing of day passes |
Managing shared office plans and fixed workplaces |
Support of custom lists of additional services for each tariff |
Personalised welcome email |
Custom terms of use or data privacy documents and consents texts |
Contracts renewal with notifications |
Public intake form to sell plans online |
Securing special plans/groups with secret codes |
Possible manual verification of new members |
Form to fill in personal profile and project details |
Customizable questions and fields of the company/contact profiles |
Community online space for members |
Changing of membership and cancellation |
Sending mass emails and announcements |
List of community events and subscription form |
Event ticket selling microsite |
Member presentation management (wall cards) |
Online members wall |
Notifications for members to update old or incomplete profiles |
Custom pages and menu entries |
Regular feedback forms |
Job offers feed (moderated) |
Browse community to search profiles of other members |
List of profiles of custom community groups members (mentors etc.) |
Grouping contacts to groups of interests (eg. mentors) |
Form to join group of interest (w. customizable fields) |
Messaging between members (without exposing private contacts) |
Sending invitation to connect two or more members together |
Report of birthdays and membership anniversaries |
Recording community engagement on contact profile |
Quick receipt (items paid on the desk) |
Launch invoice manually for an order |
Bulk billing (generate invoices for all uninvoiced orders) |
Support for different VAT rates |
Support for reverse charge VAT rates ( for region of EU)
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Displaying secondary currency on the invoice |
Export of accounting data (invoices and invoice items) for your accounting system |
Correction receipts and credit receipts |
Deposit invoices |
Ability to keep some deposit categories outside standard revenues reporting |
Custom accounting codes for each service |
Automated grouping of orders into one invoice |
Hiding suborders into one invoice items |
Pre-paying more periods of long-term service together |
Correction of invoices with receipts and credit notes |
Locking of accounting documents (invoices, receipts) to prevent changes |
Services can be marked to be billed in external software (invoice is not sent from Huble) |
Support for tax deductions (decreasing payable value of invoice) |
Multiple accounting documents number series |
Support for Factura de Locacao ( for region of Brazil)
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Export of isued invoices in DATEV format ( for region of Germany)
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Support of QR payment ( for region of Switzerland)
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Manual recording of payments (cash, card machine etc.) |
Cancelling payments and using - credits for future invoices |
Customizable payment methods list |
Automated sending of payment receipts (after receiving of payment) |
Automated pairing of payments with invoices |
Payment with Boleto (auto-paired) ( for region of Brazil)
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QR code payment ( for region of Czechia)
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Swiss QR code payment ( for region of Switzerland)
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Setting custom task for user/team depending on action (order created, change of status etc.) |
Notes for all main records (companies, contacts, invoices, orders, spreadsheet rows) |
Ability to convert note to a task releated to user/team |
List of tasks assigned to current user |
Adding attachments to contacts and other objects |
Recording meeting, call or another activity on contact profile |
Attachments and documents |
Custom offer documents with online signature |
Custom access control (on many different leves of view, edit, export; my/other records etc.) |
Public forms (lead collection) with data connection to spreadsheets |
Import of data from CSV |
Editor of record stages (eg. for sales pipeline) for each spreadsheet |
Funnel report (incl. historization) of spreadsheet with configured stages |
Working with status and time validity of records |
Connecting spreadsheets together |
Adding multiple contacts per records |
Adding custom items (services, time schedule etc.) to the sprasheet record |
Generating PDF offer from spreadsheet record |
Bulk changes |
Automated communication |
Community microsite |
Regular import of printer usage (prints) and billing of the services |
Presence control based on WIFI data (UniFi, Meraki) |
Guests registration form before connecting to WIFI |
Integration of local payment gate for immediate payments (card) and direct debit |
Synchronisation of data to Impact Hub Global community app |
Synchronisation of list of members to MailChimp (including segmentation) |
App to order+deliver meals and tablet interface for the kitchen/bar service |
Synchronisation of members and customers data to HubSpot |
API to access community data and perform actions of contacts (booking, change membership) |
Export of meeting rooms events to Google Calendars |
Automated/manual import of access card/keys data (to calculate presence of customers) |
Tablet app for displaying info about a room/space |
Guest and event participant check-in tablet app |
Synchronisation of members and customers data to RD Station |
Synchronisation with SalesForce (completely custom) |
Generation and emission of NFSe ( for region of Brazil)
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Generating valid e-invoices via software Alegra ( for region of Colombia)
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Generating valid e-invoices via software Moloni ( for region of Portugal)
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